Executive Secretary
Level Up HR Solutions
- 2 Vacancy
- Kochi
-
No ratings yet!
- Posted: 6 months, 14 days ago
- Not yet applied
- Job id67ade23732b39e6e32a1869b
- Experience2 - 3 years
- SalaryNot disclosed
- Job Applicants0
The Executive Secretary to the CEO is responsible for providing high-level administrative support, managing schedules, handling confidential information, and ensuring smooth communication between the CEO and internal/external stakeholders.
Skills
- Communication
- Problem-Solving Skills
- Organizational skills
- Multitasking
- Decision-Making
- MS Office
Requirements
- Job Role Executive Secretary
- Job Type Full Time
- Workplace Type Onsite
- Industry Human Resources Services
Secondary locations
Not providedAbout
Not provided
Responsibilities
1. Administrative Support:
- Manage the CEO’s calendar, appointments, and meetings.
- Screen calls, emails, and correspondence, responding when appropriate.
- Prepare reports, presentations, and documents for meetings.
2. Scheduling & Coordination:
- Organize and coordinate executive meetings, board meetings, and conferences.
- Take meeting minutes and follow up on action items.
- Arrange travel, accommodations, and itineraries.
3. Communication & Liaison:
- Act as a point of contact between the CEO and stakeholders.
- Draft official letters, emails, and communications.
- Maintain confidentiality in handling sensitive information.
4. Office & Project Management:
- Oversee administrative operations related to the CEO’s office.
- Assist in strategic planning, research, and special projects.
- Support in HR and finance-related executive tasks as needed.
5. Other Duties:
- Maintain records, files, and documentation systematically.
- Handle urgent tasks and prioritize effectively.
- Represent the CEO in meetings when required.
Other Requirements
- Bachelor's degree in Business Administration, Management, or a related field.
- 2+ years of experience as an Executive Assistant, Secretary, or in a similar role.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling tools.
- Ability to maintain confidentiality and professionalism.
- Strong problem-solving and decision-making abilities.
Good to have
Not provided
About the Company
Welcome to LevelUp HR Solutions, your gateway to transformative talent acquisition. We are more than a recruitment agency; we are architects of successful careers and catalysts for organizational growth. Learn more about our vision, mission, and what sets us apart.