Codilar is hiring a highly organized and proactive Executive Assistant to support our Director. The ideal candidate will have a proven track record of providing high-level administrative support, excellent communication skills, and the ability to manage multiple tasks efficiently. This role requires a professional who can represent the Director and the company, handle sensitive information with discretion, and effectively manage various responsibilities.

Skills

• Microsoft OfficeSuite
• Communication
• Multitasking
• Team Player
• Collaboration Skills
• Attention to detail

Requirements

• Job Role Executive Assistant To COO
• Job Type Full Time
• Workplace Type Onsite
• Industry IT Services and IT Consulting

Secondary locations

About

Not provided

Responsibilities

• Manage and maintain the Director s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and manage events, including logistics and coordination of participants.
• Taking full ownership of the events from the event planning to execution and post-event follow-up.
• Serve as the primary point of contact between the Director and internal/external stakeholders.
• Represent the Director in meetings, conferences, and events as needed.
• Communicate on behalf of the Director, ensuring messages are conveyed accurately and timely.
• Oversee and manage special projects and initiatives as assigned by the Director.
• Coordinate with various departments to ensure projects are completed on time.
• Track and report on project progress, ensuring alignment with the Director s goals and objectives.
• Conduct research, compile data, and prepare reports for consideration and presentation by the Director.
• Handle confidential information with a high degree of discretion and professionalism.
• Work closely with the senior leadership team to support organizational goals and initiatives.
• Assist in the preparation of meetings, including creating agendas, taking minutes, and following up on action items.
• Provide support in managing the Director s tasks and responsibilities, as needed.

Other Requirements

• Bachelors degree is required
• 1 year experience preferably in software companies.
• Proficiency in Microsoft Office suite
• Strong verbal and written communication skills are essential for effective interaction with team members and stakeholders.
• Demonstrated ability to prioritize tasks, manage multiple tasks simultaneously, and meet deadlines in a fast-paced environment.
• Capacity to identify issues, propose solutions, and implement corrective actions to address operational challenges effectively.
• A team player mindset with the ability to collaborate effectively with cross-functional teams and build positive working relationships.
• Attention to detail and high level of accuracy
• Flexibility to adapt to changing priorities

Good to have

Not provided

About the Company

Codilar is an award-winning team of eCommerce developers, designers, and strategists delivering enterprise-grade solutions tailored to businesses worldwide. From AdobeCommerce (Magento) and Shopify to AEM, PWA, and beyond, we specialize in a wide array of platforms and technologies to empower brands with cutting-edge solutions.

 Headquartered in Bangalore, India, with a global footprint across Asia, the Middle East, and Europe, we offer end-to-end services, including #eCommerceDevelopment, Design, Optimization, Marketing, and Digital Transformation. Our expertise extends to building scalable, high-performing solutions for businesses across diverse industries. 

 Backed by certified professionals and a passion for innovation, we bring your vision to life through tailored strategies and robust technologies.