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A reputed Non-Banking Financial Company (NBFC) in Thrissur District is inviting applications for the position of Company Secretary.
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1. Statutory Compliance & Governance
• Ensure the NBFC complies with Companies Act, 2013, RBI Master Directions for NBFCs, SEBI, FEMA, and other applicable laws.
• Prepare and maintain statutory registers, records, and returns.
• Draft, file, and maintain ROC (Registrar of Companies) filings (e.g., MGT-7, AOC-4, PAS-3, etc.).
• Ensure timely filing of annual returns and financial statements with the MCA.
2. Board and General Meetings
• Organize Board Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs) as per statutory requirements.
• Draft and circulate meeting notices, agendas, minutes, and resolutions.
• Advise the Board on legal responsibilities, secretarial standards, and corporate governance matters.
• Maintain minutes book and attendance registers of all meetings.
3. RBI & Regulatory Reporting
• Submit periodic returns and certificates to RBI (e.g., NBS-9, Statutory Auditors’ Certificate, etc.).
• Handle RBI DAKSH portal compliance and communication.
• Maintain records of RBI correspondence, approvals, and responses.
• Ensure compliance with Know Your Customer (KYC), AML, and Fair Practices Code as per RBI directives.
4. Corporate Law & Legal Support
• Assist management in drafting policies, internal charters, and compliance frameworks.
• Advise on matters related to shares, debentures, investments, borrowings, and board resolutions.
• Support in drafting MOA/AOA changes, business expansion documents, mergers, and restructuring.
• Liaise with external legal counsels on litigation or regulatory issues.
5. Shareholder Relations
• Maintain up-to-date records of shareholders and share transfers.
• Issue share certificates, CCDs, and maintain cap table compliance.
• Manage allotment, buy-back, or transfer of shares as per regulatory guidelines.
6 Ethics, Governance & Advisory Role
• Act as a compliance officer and ensure the organization follows high ethical and governance standards.
• Guide the Board on CSR obligations, whistleblower policies, and internal controls.
• Ensure proper disclosure practices in financial statements and offer documents (for NCDs, CCDs, etc.).
7. Coordination with Auditors, Consultants & Directors
• Coordinate with statutory auditors, internal auditors, RBI inspectors, and tax consultants.
• Prepare compliance reports and action plans on audit observations.
• Ensure timely responses to queries from Directors and stakeholders.
8. Secretarial Audit
• Ensure conduct of Secretarial Audit under Section 204 of Companies Act, if applicable.
• Prepare Secretarial Audit Report, Board Evaluation Reports, and ensure disclosure in Annual Reports.
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18 steps consultants is a recruitment consultancy based out of Kerala, India. We cater to various industries and provide hiring assistance at all levels.